AI built into howyour company works.

While your team works on clients and projects, AI reads, prepares and follows up the rest. You approve, AI executes.

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Clients we work for

Your team works for your systems.
It should be the other way around.

Most companies we meet run on mail, spreadsheets and memory. These patterns come back every time.

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Inbox

3 urgent

urgent
urgent
waiting
urgent
urgent
waiting
urgent
urgent
waiting

214 unread

01 / 05

Information gets lost in mailboxes

Requests, documents and approvals land in personal inboxes. Nobody sees the full picture, and things get missed.

Price?Planning?Where is the file?Status?Approve?

02 / 05

Knowledge stuck in one head

Client history, prices and agreements live with one person. Office, site and client all ask them, and when they are out, work stops.

Mail · 14 Oct

Quote

Debaere · €18.420

ERP

Debaere · €18.420

still the old price

03 / 05

Decisions made on outdated information

A mail changes the agreement, but the system still holds the old version. The next quote or invoice is built on the wrong one.

⌕

Mailofferte_v2.pdf12 sep

SharePointofferte_v3_final.pdf18 sep

Desktopofferte_v3_DEF.pdf19 sep

WhatsAppofferte (1).pdf20 sep

4 versions · which one?

04 / 05

Searching instead of working

The latest quote or plan sits somewhere in a mail, a folder or a chat. Your team spends hours looking instead of doing.

EPC certificate · Unit 4B

JanDeadlineToday

Overdue by 9 days

05 / 05

Problems show up too late

Deadlines, certificates and delays surface when it is already urgent.

01 / 05

AI is moving from tool to colleague.
The question is when you start.

Where Encima builds today: one smart step, a digital colleague, or both in one flow

Where most companies are

AI as a separate tool

A chat window next to your work, cut off from your systems.

Live at our clients

AI as a step in your process

One task with a fixed outcome, built into your software.

Rolling out at our clients

AI as a digital colleague

Runs a whole workflow, from request to proposal.

Building it for ourselves first

AI as company brain

All your knowledge in one place, with AI that thinks ahead.

See how it works

First we understand your company.
Then we make it run smarter.

Get to know

We map how work really flows through your company: who does what, where time gets lost and where your service to clients can be better.

Book a call See how we work →

Book a call

Not a chatbot.
A colleague that knows your files.

ChatGPT or Claude can connect to your mail, but they work next to your systems. Ours runs inside your own platform, with the control that comes with it.

✓Every answer shows its source, so you can always check it. AI is never 100% certain.
✓You see which fields AI filled in, and approve or reject each one
✓A wrong action is rolled back, nothing changes unnoticed
✓Not limited to what a connector can do
✓What it learns stays yours

Try it. Click around.

›DashboardNL

Good morning, Lieven

✦ AI insights

3 quotes have had no reply for 7 days. Reminders are ready.
New purchase order from Debaere read: 12 lines, matched to project 2412.
The EPC for Unit 4B expires in 21 days. Project 2415 is waiting for it.

Your company learns with every correction.

Nobody sits down to write a knowledge base. Your team corrects AI the way they would correct a new colleague, and every correction becomes something your whole company keeps.

01One correction, one lessonFix one quote and it learns that client, that price and that exception.
02A person decidesWhen the same correction comes back, it proposes a rule. Someone on your team approves it first.
03Every agent knows itLearned on the quotes, known by the agent that checks the invoices.

Three corrections · one rule

0 / 3