We map how your company works.Then we build what it needs.

Not a tool you have to fit into. We start with your people and your processes, and build AI and software around them.

Book a call

From how you work today to a system that works with you.

Scroll through a project: from the first conversation to software your people use every day. One team does all of it.

How we work

01Get to know

We map how work really flows: who does what and where information gets stuck.

02Redesign and improve

We redesign and improve the flows, starting with the one that has the biggest impact. You see results fast, not at the end of a long project. The rest builds on it.

03Build and go live

Custom, or on top of the software you already have. You see something working early, and once live it runs in your daily work. Your team is trained and you stay in control.

What you end up with

1Everything comes in2One place for company knowledge3AI agents do the work4You approve5It learns and warns

04Learn and expand

The AI learns from every approval. When you are ready for the next flow, we design it together and add it.

1✦

3✦

5✓

Mail comes in

Someone reads it

Searches the file

Follows up by hand

Replies

time lost

Read and linked

✦ AI

Follow up proposed

✦ AI

Approved

You

5 steps → 3

Leak in the bathroom

leak_photo.jpg

Files / Kaai 14

3 missed calls

Call Desmet back!

Re: Leak in bathroom

tickets_2026_v4.xlsx

Re: Re: planning?

inspection_march.pdf

Someone coming?

Invoice 8812 query

Key with neighbours

✦ Next flow: invoices

KKustlijn

Dashboard

Buildings

Tickets

Suppliers

Invoices

TicketsSprint 4 of 6 · tested● Live · 12 people trained✦

Inbox

Sarah Peeters

Water in the bathroom

✓

Desmet

Re: visit Tuesday

✓

Kaai 14 VME

Minutes meeting

✓

1187 · Water leak

Building

Residentie Zeedijk

Unit

Problem

Water leak

Urgency

High

Contractor

Desmet Loodgieters

✦ Desmet was late on 3 of the last 4 jobs.

✦Asked Van Damme for a visit date

✦Assistant

When was the roof of De Duinen last inspected?

On 12 March 2026, by Desmet. No issues found.

↗ Inspection report, March 2026

Van Damme hasn't confirmed the visit yet. Send a reminder?

Send reminderEdit

✦You changed the urgency of heating tickets 3 times. Make it a rule?Make it a rule

12345

A conversation with a client at the Encima office

The people who map your processes also build the solution.

In most AI projects a consultant draws the plan and someone else builds it. Details get lost in that handover. At Encima the same team listens, designs and builds, on site with your people and from our office in Torhout.

20+years of custom software

14specialists, one office

1local team

Software that adapts to you.
Not the other way around.

For years companies bent their way of working to fit their software. We build it the other way around.

What we do not do.

We do not resell standard licences
You get a solution built around your company, not a subscription with your logo on it.
We do not add AI where plain software is better
Sometimes a good form beats a language model. We say so.
We do not build and disappear
After go live we keep improving, with the same team.

Property inspector photographing the kitchen of an empty apartment with a phone

Report ready

LiveReal estate · Kodi

Photos in. A legal inspection report out.

We designed and built Kodi's app, where AI turns photos of a property into a legal inspection report.

Read the case →

Curious what AI
could do for you?

Tell us what costs your team the most time. We show where AI and software make the biggest difference, and tell you honestly whether we can help.

Book a call See how we work