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How our solution works.From your inbox to a system that learns.

One system around your company. Information comes in, AI does the work, your team approves and the system gets better with every approval.

FOR CLIENTWORKS ATFROMABOUTATTACHED TOPART OFBASED ONSCHEDULEDLOCATED ATABOUTFROMProject 2412PROJECTDebaereCLIENTLien DesmetCONTACTRe: Friday deliveryMAILdrawing_revC.pdfDOCUMENTQuote 2440QUOTEInvoice 8831INVOICEPlanning TuesdayPLANNINGSite KerkstraatSITEOrder week 47NEW MAIL

Knowledge graph

AI is moving from tool to colleague.
The question is when you start.

Four ways companies use AI. Most stop at the first. We build the second and the third, often combined in one flow. The fourth we are building for ourselves first.

Where most companies are

AI as a separate tool

A chat window next to your work. One colleague automates, the rest cannot use it. Confidential files end up anywhere, and when the subscription or the colleague goes, you start from zero.

  • ChatGPT
  • Claude
  • Gemini

Live at our clients

AI as a step in your process

One step where you know exactly what should come out: reading a document, comparing photos, drafting an email. Built into your own software.

Rolling out at our clients

AI as a digital colleague

You do not know the outcome upfront. It runs a whole workflow: sends out quote requests, follows up, compares the answers and puts the best options in front of you.

Building it for ourselves first

AI as company brain

Calls, mails and documents come together in one place. AI does not only execute, it spots where your company needs attention, before anyone asks.

Five steps from message to done.

Follow one purchase order from Debaere through the system. Nobody retypes a thing.

  1. 01

    Everything comes in

    AI reads mails, documents and orders and recognises the client, the file and the question.

    PO_2412.pdf · 12 linesread
  2. 02

    One place for company knowledge

    Files, clients, prices and history together, for every colleague and every agent.

    Project 2412 · client since 2019matched
  3. 03

    AI agents do the work

    Agents link, follow up and prepare quotes, planning and invoices.

    12 order lines addeddone
  4. 04

    You approve

    Per task you decide what AI may do on its own. Everything is traceable.

    Send confirmation to Debaere?approve
  5. 05

    It learns and warns

    The system learns from every correction and flags what needs attention.

    Supplier 3 days latesignal

Built on what you have, custom where it is missing.

Your ERP and accounting stay. Mail moves from personal inboxes to one shared inbox, so knowledge comes together instead of staying with one person. We connect to what you have and build only what is missing. No big migration before you see results.

Connected

  • ✓One shared inbox
  • ✓Your ERP or sector software
  • ✓Your accounting package
  • ✓Your files and folders

Built by us

  • ✓The AI agents
  • ✓One view per project or client
  • ✓Approval flow and log
  • ✓What your software lacks
  • ✓Context management

Context management

We centralise and guard all the context that goes around, so every agent works with correct, current information. Nothing is read twice, which saves cost, and no agent works with an overloaded context, which keeps the quality high.

What it looks like in your sector.

Same flow, different files. Pick your sector for concrete examples.

Rolling outProperty management · Dermul

The whole flow, as a digital colleague.

At Dermul, AI reads incoming mail, follows up certificates and proposes the next action itself. The team approves. Rolling out now.

Read the case →

Today · Dermul

3 waiting
  • Mail from owner Unit 4B readMatched to file Residence Zeedijklinked
  • EPC certificate expires in 21 daysfollow up
  • Reminder to contractor draftedWaiting for your approvalapprove

What our AI does not do.

  • Act on important things without your approval

    You decide per task what may happen on its own.

  • Guess when it is unsure

    It asks, and shows the source it used.

  • Replace your team

    It takes the retyping and chasing. People keep the decisions and finally have time for work that adds value.

  • Lock you in

    Your data, and everything the system learns, stay yours.

Curious what AI
could do for you?

Tell us what costs your team the most time. We show where AI and software make the biggest difference, and tell you honestly whether we can help.