AI is moving from tool to colleague. The question is when you start.
Four ways companies use AI. Most stop at the first. We build the second and the third, often combined in one flow. The fourth we are building for ourselves first.
Where Encima builds today: one smart step, a digital colleague, or both in one flow
Where most companies are
AI as a separate tool
A chat window next to your work. One colleague automates, the rest cannot use it. Confidential files end up anywhere, and when the subscription or the colleague goes, you start from zero.
ChatGPT
Claude
Gemini
Live at our clients
AI as a step in your process
One step where you know exactly what should come out: reading a document, comparing photos, drafting an email. Built into your own software.
Rolling out at our clients
AI as a digital colleague
You do not know the outcome upfront. It runs a whole workflow: sends out quote requests, follows up, compares the answers and puts the best options in front of you.
Building it for ourselves first
AI as company brain
Calls, mails and documents come together in one place. AI does not only execute, it spots where your company needs attention, before anyone asks.
Five steps from
message to done.
Follow one purchase order from Debaere through the system. Nobody retypes a thing.
01
Everything comes in
AI reads mails, documents and orders and recognises the client, the file and the question.
PO_2412.pdf · 12 linesread
02
One place for company knowledge
Files, clients, prices and history together, for every colleague and every agent.
Project 2412 · client since 2019matched
03
AI agents do the work
Agents link, follow up and prepare quotes, planning and invoices.
12 order lines addeddone
04
You approve
Per task you decide what AI may do on its own. Everything is traceable.
Send confirmation to Debaere?approve
05
It learns and warns
The system learns from every correction and flags what needs attention.
Supplier 3 days latesignal
Built on what you have,
custom where it is missing.
Your ERP and accounting stay. Mail moves from personal inboxes to one shared inbox, so knowledge comes together instead of staying with one person. We connect to what you have and build only what is missing. No big migration before you see results.
Connected
✓One shared inbox
✓Your ERP or sector software
✓Your accounting package
✓Your files and folders
Built by us
✓The AI agents
✓One view per project or client
✓Approval flow and log
✓What your software lacks
✓Context management
Context management
We centralise and guard all the context that goes around, so every agent works with correct, current information. Nothing is read twice, which saves cost, and no agent works with an overloaded context, which keeps the quality high.
What it looks like
in your sector.
Same flow, different files. Pick your sector for concrete examples.